When people think of audio-visual (AV) companies, they often picture the end result: a sleek video wall, a fully connected boardroom, or an interactive screen that just works. But what about the process behind the scenes — the planning, installation, testing, and teamwork that make it all happen? 

In this blog, we’re taking you behind the scenes with Fluid AV’s Scotland team for a full day in Edinburgh. From morning meetings to live installations, you’ll get an inside look at what it takes to deliver cutting-edge AV solutions to businesses, schools, and venues across the capital. 

7:30am – Gearing Up for the Day 

The day starts early for the Fluid AV engineers. At the Edinburgh satellite base, team members arrive with coffee in hand and high-vis vests at the ready. Today’s agenda includes: 

• A final-day install at a financial firm’s new city-centre office 

• A site survey for a future university project 

• A quick maintenance visit for a client in Leith 

The team gathers for a short toolbox talk – a quick safety and planning session to cover any challenges they might face on-site. With tools loaded, vans packed, and job sheets reviewed, they’re ready to roll out across the city. 

9:00am – Final Fixes at a City-Centre Office 

First stop is a corporate client on George Street. Fluid AV has spent the last few days upgrading the company’s meeting rooms with wireless presentation systems, wall-mounted displays, and integrated video conferencing. 

Today is the final push. The project manager checks the punch list while two engineers get to work: 

• Mounting and testing the final 65” 4K screen 

• Configuring the AV control panel for one-touch meeting startup 

• Verifying Teams/Zoom integrations with the client’s IT team 

It’s not just about connecting cables — it’s about making sure everything works seamlessly together. And because this is a client-facing boardroom, every wire, bracket, and setting needs to be polished and professional. 

11:30am – On-Site Training with the Client 

Once everything is installed and tested, it’s time for a handover and mini-training session. Fluid AV always ensures clients are confident using their new systems, so they don’t end up with “shiny tech” that no one knows how to operate. 

An AV technician walks the client through: 

• Starting and ending video calls 

• Switching between input sources 

• Using the built-in touch controls 

The client’s reaction? Relief. What looked intimidating at first turns out to be incredibly easy. That’s the goal — smart systems that feel simple. 

12:30pm – Lunch with the Team 

Back in the van, it’s time for a quick bite. The team grabs lunch near The Meadows and shares updates on other projects in the pipeline, including a local hotel looking to upgrade their conference rooms and a church needing better sound amplification. 

One thing is clear: no two jobs are ever the same. Whether working in modern glass offices or listed stone buildings, the team must adapt their solutions to fit the environment — technically and aesthetically. 

1:30pm – University Site Survey 

Next up is a site survey at a university campus in the south of the city. The client wants to modernise two lecture theatres and several seminar rooms before the new academic term. 

The Fluid AV project manager and designer meet the university’s facilities team. Armed with laser measures, notepads, and floor plans, they begin assessing: 

• Screen sizes and wall suitability 

• Speaker placement and acoustic challenges 

• Existing cable runs and potential obstructions 

• The best control systems for daily use by academic staff 

One room has high ceilings and echo issues, so the team makes a note to recommend acoustic panelling and directional microphones. They also suggest auto-tracking cameras for lecture capture — ideal for hybrid learning and accessibility. 

3:30pm – Routine Maintenance in Leith 

The last job of the day is a maintenance check at a coworking space in Leith, where Fluid AV previously installed a digital signage system. 

One of the screens has been flickering — likely a cable or power supply issue. A quick inspection confirms it’s a loose connector, which is easily replaced. The team also runs a system update, checks network connections, and makes a few user interface improvements based on staff feedback. 

This kind of proactive support is part of Fluid AV’s service ethos. It’s not just about installations — it’s about ongoing performance and reliability. 

4:30pm – Wrapping Up 

Back at the Edinburgh office, the team finishes logging their site reports and confirming next-day schedules. The project manager uploads photos, notes, and updated floor plans to the central system — ready for the design team to create proposals and diagrams for the university client. 

It’s been a full day of planning, problem-solving, and precision — but that’s what makes the work so satisfying. 

What Sets Fluid AV Scotland Apart 

So, what do we learn from a day in the life of Fluid AV? 

1. Attention to Detail 

Whether it’s aligning a screen or calibrating audio for a lecture theatre, precision matters. Clients trust Fluid AV to deliver high-spec, reliable systems with a professional finish. 

2. Flexible Thinking 

Each job is different — and often presents surprises. The team’s ability to adapt on-site and offer practical, elegant solutions is a major asset. 

3. Customer Training & Support 

It’s not just about hardware. Making sure clients understand how to use their AV systems confidently is key to long-term satisfaction. 

4. Team Coordination 

From logistics to live installations, Fluid AV’s process is built on clear communication and smart planning across departments. 

Conclusion: More Than Just AV Installers 

A day with Fluid AV’s Scotland team reveals something more than just screens, cables, and software. It shows a company committed to helping organisations communicate better, work smarter, and impress clients and visitors — all through thoughtfully designed AV systems. 

Whether you’re in Edinburgh, Glasgow, or anywhere across Scotland, Fluid AV brings a human touch to high-tech spaces. 

👉 Want to see how Fluid AV can transform your workplace? 
Get in touch today and arrange a consultation with our office.