The Brief

The Edinburgh Photographic Society (EPS) regularly hosts guest speakers and presentations in their main exhibition hall, welcoming visitors to showcase photography and promote the Society’s work. However, unreliable AV equipment made this challenging. Presenters struggled to connect devices, share content and manage audio, resulting in time lost to troubleshooting and a less professional experience. In addition, EPS renovated a smaller room, adding a multi-media gallery space. In this space, EPS required a large digital display with the capability to reproduce colours accurately for photographic competition that could double as a video conference call display. The Society asked Fluid AV to modernise the space and deliver a reliable, easy-to-use presentation solution.

 

The Solution

Fluid AV delivered the project in two phases during 2025. Phase one upgraded the core AV infrastructure, including new speakers, microphones, modern connectivity and a wireless presentation system to simplify content sharing in their main hall. Phase two introduced a new commercial-grade display in their newly renovated gallery, specifically selected for accurate colour reproduction, essential for photographic presentations. Together, these upgrades created a dependable, high-quality presentation environment.

 

The Impact

The new systems have transformed how the spaces are used. Their new multi-media gallery has featured exhibitions combining physical print and digitally projected photographic art on their new display for public viewings. In addition, the large display is being used for meetings, video calls and review of photographic work on a weekly basis. Presentations in the main hall now run smoothly, with clear audio, effortless content sharing and accurate visual reproduction. Visiting speakers can focus on delivery rather than technology, while audiences enjoy a more professional and engaging experience. The presentation space now fully reflects the quality and reputation of the Edinburgh Photographic Society.

 

“Fluid AV delivered exactly what we needed. The upgraded system has made our events easier to run and far more enjoyable for both speakers and members. It’s a clear improvement on what we had before and has added real value to the Society.” Samuel Fraser, Membership Secretary, Edinburgh Photographic Society.

 

 

 

 

 

The Brief

 The Irish Football Association wanted to enhance their existing boardroom at Windsor Park Stadium, expanding its use for video-conferencing with external customers and staff while improving internal meeting capabilities. The space is used by a wide range of users, so the system needed to be simple, reliable, and easy to control, ideally from a single-seated location. Key requirements included full audio and visual coverage for all seating positions, multiple branded displays in the centre of the room, easy content sharing, Microsoft Teams compatibility, and integration with existing IT policies. Room constraints included fixed seating, a concrete floor, significant glass surfaces with potential to impact video performance, and a layout that prevented the use of a single front-facing camera

 

The Solution

 A Yealink Microsoft Teams Room system formed the core of the installation, ensuring seamless platform integration. Dual wide-angle QSC cameras were strategically positioned to capture all participants, supported by a Sennheiser ceiling microphone array and QSC DSP for room-wide audio pickup and intelligent speaker tracking. Additional in-ceiling speakers enhanced sound quality without impacting aesthetics. An 86” anti-reflective NEC front display reduced window glare, while four NEC displays arranged in a North–South–East–West configuration ensured clear visibility for all users and achieved the desired branded centrepiece. New underfloor cabling connected the system discreetly, and a CEO-positioned touch panel enabled one-touch meeting control. Wireless sharing solutions allowed flexible content sharing from any seat.

 

The Impact

 The upgraded boardroom has significantly improved communication for both internal teams and external users. Staff report increased confidence in using the space, noting easier meeting setup, clearer audio and video quality, and a more professional environment for hosting external stakeholders. The multiple displays and full-coverage camera and microphone solution ensure that every participant is clearly seen and heard, removing previous limitations caused by the room’s layout. The addition of intuitive controls and wireless sharing has streamlined collaboration, reducing setup delays and enhancing the overall meeting experience. The room is now heavily utilised across a variety of organisational functions.